Friends of St. John’s Cemetery, Parramatta
New Plaques Policy and Procedure
ACPT: Anglican Church Property Trust Diocese of Sydney FOSJ: The Committee of The Friends of St John’s Cemetery Parramatta NSWEH: NSW Office of Environment and Heritage Parish Council: The Parish Council of St John’s Anglican Parish Parramatta The Wardens: The Wardens of St John’s Anglican Parish Parramatta
To ensure that all future plaques placed within the cemetery are done professionally, in accord with appropriate guidelines and with approval of all stakeholders.
1. With headstones in the Cemetery dating from the earliest period of European settlement there will be deterioration in inscriptions over time due to wear and weathering. It is therefore appropriate that these inscriptions be preserved in situ by the placing of a discreet plaque on the grave concerned which exactly replicates the wording on the original headstone.
2. Generally plaques other than those allowed in (1) will not be permitted however consideration will be given if all interested parties (i.e. ACPT, The Wardens, FOSJ and NSWEH) agree that it is appropriate.
1. Individuals, family groups or others who wish to install a new plaque within the Cemetery in accord with the New Plaques Policy must, in the first instance, apply in writing to the FOSJ.
This application must contain the following information –
(a) The proposed wording on the plaque.
(b) The size and style of the plaque.
(c) The name of the manufacturer of the plaque.
(d) The proposed position of the plaque MUST BE determined in consultation with FOSJ.
(e) Who will be installing the plaque (preferably an individual approved by the NSWEH to carry out such work).
(f) The assurance that the proposal is fully funded by the applicant(s) as no funds for this purpose are available from either the FOSJ or The Wardens.
(g) The application form must be accompanied by a fee of $30.00.
2. If the application is approved by the FOSJ, the proposal will then be submitted to The Wardens for their approval.
3. Once approval has been gained from both the FOSJ and The Wardens, the applicant(s) is to provide a digital copy of the plaque showing exact wording, font and size. This is readily available from plaque manufacturers. This digital copy is then to be approved by the FOSJ.
4. As the Cemetery is listed on the State Heritage Register, once the approvals in (1), (2) and (3) have occurred, the application is to be forwarded by the FOSJ to the NSWEH for their final approval.
5. Applicants must understand that this procedure is necessary and will take time. No work is to proceed until written, or email, confirmation has been received that all necessary approvals have been given.
6. Once this confirmation is received the applicant can proceed to have the plaque manufactured. There must be ABSOLUTELY NO CHANGES from the digital copy previously supplied.
7. Once manufactured, the FOSJ are to be forwarded a digital photograph of the plaque and, provided it is identical to that which has been approved, permission will be given for the approved installer to place the plaque on a sloper in front of the grave. The proposed position of the plaque to be determined in consultation with FOSJ.
8. The FOSJ are to be notified once the installation has been completed.
9. The Wardens have the right to remove any plaques that are installed without following this procedure.
This policy and procedure was approved by the Committee of the Friends of St. John’s Cemetery Parramatta at its meeting on 18th November 2016.