Friends of St. John’s Cemetery, Parramatta
New Plaques Policy and Procedure
FOSJ: The Committee of The Friends of St John’s Cemetery Parramatta NSWOEH: NSW Office of Environment and Heritage The Wardens: The Wardens of St John’s Anglican Parish Parramatta
To ensure that all future plaques placed within the cemetery are progressed professionally, in accord with appropriate guidelines and with approval of all stakeholders.
2.1 With headstones in the Cemetery dating from the earliest period of European settlement there will be deterioration in inscriptions over time due to wear and weathering. It is therefore appropriate that these inscriptions be preserved in situ by the placing of a discreet plaque on the grave concerned which exactly replicates the wording on the original headstone.
2.2 Generally plaques other than those allowed in (2.1) will not be permitted, however consideration will be given if all interested parties (i.e. The Wardens, FOSJ and NSWOEH) agree that it is appropriate.
3.1 Individuals, family groups or others who wish to install a new plaque within the Cemetery in accord with the New Plaques Policy must, in the first instance, apply in writing to the FOSJ. Written applications include email.
3.2 APPLICATION FOR THE INTENTION TO PLACE A PLAQUE IN ST JOHNS CEMETERY PARRAMATTA
This application must contain the following information –
3.2.a The assurance that the proposal will be fully funded by the applicant(s) as no funds for this purpose are available from either the FOSJ or The Wardens.
3.2.b A willingness on behalf of the applicant to abide by the regulations set out by the FOSJ committee.
3.2.c The exact proposed wording on the plaque. An exact transcription of the original can be supplied to the applicant(s) by FOSJ.
3.2.d The wording must be approved by FOSJ before any quotes are obtained. This will save the unnecessary expense of obtaining a second quote if the initial wording is not approved. Quotes have a limited life and the process of approval may exceed the length of the life of the quote.
3.2.e An onsite meeting between FOSJ and the applicant should take place at this stage to determine style, materials, size, placement and an explanation of requirements. For distant applicants this can be undertaken by phone and / or email.
3.2.f The application must be accompanied by a non-refundable fee of $30.00. FOSJ can supply a list of plaque providers but do not recommend any business. Sandstone, granite, bronze and marine grade stainless steel are acceptable materials.
3.3 Once steps (3.2.e) to (3.2.f) have been completed by the applicant, approval will be granted to proceed to the next steps. Applicants must understand that this procedure is necessary and will take time. No work is to proceed until written confirmation has been received that all necessary approvals have been given.
3.4 APPLICATION TO PROCEED WITH PLAQUE PLACEMENT
The applicant(s) must now provide:
3.4.a A digital copy of the plaque showing exact wording and font and size which is readily available from plaque manufacturers. This digital copy is then to be approved by the FOSJ.
3.4.b The size and style of the plaque.
3.4.c The name of the plaque manufacturer.
3.4.d The proposed position of the plaque MUST BE determined in consultation with FOSJ.
3.4.e Who will be installing the plaque.
3.5 As the Cemetery is listed on the State Heritage Register, once the approvals in (3.2) and (3.4) have occurred, the application is to be forwarded by the FOSJ to the NSWOEH for their final approval.
3.6 Once this confirmation by the NSWOEH is received, the applicant will be notified in writing to proceed to have the plaque manufactured. There must be ABSOLUTELY NO CHANGES from the digital copy previously supplied.
3.7 Once manufactured, FOSJ are to be forwarded a digital photograph of the plaque and, provided it is identical to that which has been approved, permission will be given for the approved installer to place the plaque on a sloper in front of the grave.
3.8 FOSJ are to be notified of the installation date.
3.9 The Wardens have the right to remove any plaques that are installed without following this procedure.
This policy and procedure were approved by the Committee of the Friends of St. John’s Cemetery Parramatta at its meeting on 8th February 2019.
Download this policy and procedure in pdf format: FOSJ New Plaques Policy and Procedure (Revised Feb 2019)